WORLD SPORTS TOURS TERMS AND CONDITIONS
Tour Changes: We endeavour to provide an accurate itinerary however, local operators, hotels and airlines sometimes change arrangements and our itinerary would then be adjusted to suit, however, the same standard will always be used.
Accommodation: Hotels used are of an International 2-3 star rating. Guest room allocation is based on a standard room type inclusive of Continental breakfast daily. Subject to availability World Sports Tours reserves the right to alter accommodation to that of a similar standard.
Amendments/changes: A fee of $100 per amendment will be charged for any reservation changes after your booking is confirmed, unless change increases the value of your booking. This fee is in addition to any changes from land operators.
Baggage: When travelling by air between Australia and the USA and internally, luggage allowance is limited to two pieces of luggage per person, plus relevant hand luggage. In some instances, a surcharge may apply on internal USA flights if luggage costs cannot be pre-paid on the International tickets.
Bond: A standard practice by hotels is to hold a nominal fee known as a ‘bond’ or ‘security deposit’ against room reservations when checking in to a hotel. A credit card will be required by the guardian checking in on behalf of the travelling party for this process. The ‘bond’ or ‘security deposit’ will be returned upon check-out, subject to no charges being accumulated. (mini-bar, food and beverages, telephone calls, premium movie channels etc). Conversely, when taking delivery of the rental vans, the car rental company will also take a ‘bond’ to cover as a fuel deposit and small excess on the hire, not already covered by the LDW (Loss Damage Waiver) or CDW (Collision Damage Waiver).
Booking forms and boking conditions: Completion of a World Sports Tours booking form is mandatory. You will be provided with all relevant forms. Please ensure you read these forms in conjunction with these booking conditions.
Cancellations: Cancellations of firm bookings will be subject to loss of original deposit paid. This in addition to any charges imposed by Suppliers involved in operation of the tour. Therefore, the cancellation fee may be up to the total cost for land. Cancelled bookings are non-transferable.
Children: Entertainment and arrangements are targeted to a particular age group. As such, children under 14 years of age are not permitted unless directly chaperoned by a legal guardian.
Extensions/stopovers: Permitted, at requisite additional cost for any accommodation and transfers.
Fitness: Our sporting tours suit active participants where a medium level of fitness is a pre-requisite. Walking, stair climbing and standing around for lengthy periods are unavoidable aspects of every tour. This will not present a problem to anyone of said medium fitness, but our tours are not suitable for those of low stamina or need support. Our tours are also group events. If you have a medical condition or a disability that may affect your tour or necessitate special arrangements being made for you, please discuss these with us before booking – or, if the condition develops or changes subsequently, as soon as possible before departure. Our tours are rated as- on the go, action-packed and with frequent walking.
Medical Advice: It is prudent to seek professional medical advice before travelling. We recommend seeking advice from a doctor that specialises in travel medicine. All pre-existing conditions must be made aware to World Sports Tours staff prior to booking.
Minimum numbers: As our tours are group bookings a minimum number of passengers are required. World Sports Tours reserves the right to increase the tour price or cancel the tour should the numbers not meet the minimum requirements.
Not included in our tours: Meals unless stated otherwise, travel insurance, any sightseeing not stated in inclusions, excess baggage, passport and visa requirements, tips and gratuities, immunisations and medical requirements, items of a personal nature eg drinks, laundry, phone calls, meals other than those indicated, additional sightseeing, optional tours, extensions/stopovers, amendments (if applicable), arrival and departure transfers if electing to stay longer.
Passport: It is necessary for all passengers to be in possession of a valid passport which has at least six months’ validity beyond your return to country of origin.
Price alterations: Tour prices specified are based on current land and air arrangement tariffs, therefore they may be subject to alteration with or without price notice until final payment date, which is 100 days prior to commencement of tour arrangements.
Refunds/credits: No refund is available in respect of any sightseeing tours, accommodation, meals or any other services not utilised or required during the tour. No refund is available for cancellations after the tour has commenced. Credit offers can not be refunded or taken as cash.
Reservations: A deposit of $2500 (per person) is required. Payment of deposit is required within 7 days of confirmation of your tour travel arrangements. A second payment of $1000 is required at an agreed upon time with your organisation. The balance is due no later than 100 days prior to official tour commencement date. If a booking is made after this date, the full tour price is due at the time of confirmation. Prices are subject to change at any time until full payment has been made.
Responsibility: World Sports Tours reserves the right to alter or omit any part of the itinerary or change of reservation, features and/or means of conveyance without any notice and for any reason whatsoever. World Sports Tours does not accept liability for failure on part of transportation companies, hotel contractors and other principals whose responsibility is confined to their own operations. World Sports Tours reserves the right to alter hotels used should the necessity arise. The transportation companies or firms shall be exempt from all liabilities in respect of any detention, delay, loss, damage, sickness or injury and by whom so ever caused and whatever kind occurring of or to the passenger at any time when the passenger is not on board a conveyance used or operated by the transportation companies or firms. We reserve the right to take any reasonable action should your health, actions or behaviour impinge on the rights, welfare or enjoyment of other passengers. World Sports Tours reserve the right to cancel or withdraw any person as a member of the tour at any time. All ticket coupons and orders are furnished and issued subject in all respects to those terms and conditions under which the means of transportation or other services provided thereby are offered or supplied by the owners, operators, public carriers, management agents or agents.
Tournaments and games: May change due to availability or be altered to a same standard tournament or single games.
Travel Insurance: Travel insurance is compulsory for cover against loss of deposit and loss of tour component, airfares, personal accident, medical cover etc. If you have an ongoing medical condition you may be required to complete a pre-existing medical form.
Visa: A visa to the USA is not required however a ESTA, electronic authorisation number must be applied for prior to departure. A fee of approximately USD$14.00 is payable at the time of application. The application form itself must be completed by the traveller. If not travelling on an Australian passport, it is the responsibility of the traveller to ensure they possess the relevant visa for re-entry into Australia.